The Art Gallery of Alberta (AGA) is seeking an enthusiastic and highly organized individual to join its Finance and Administration team as an Accounting Administrator. The Accounting Administrator reports to the Accounting Manager and is responsible for supporting the Manager with accounting, administrative and other tasks.
This is a 6-month contract with opportunity for renewal.
Responsibilities
The Accounting Administrator duties and responsibilities will include payroll, accounts payable, accounts receivable, cash balancing, and other duties as required:
• Process full-cycle bi-weekly payroll including new employee set up, timesheet review/entry, benefit calculations and changes, bonus, personal information changes, pay rate changes, holiday pay calculations, overtime calculations, vacation calculations and adjustment, payroll batches processing, pay slips report, posting journal report, termination of employment and issue ROE, annual T4 Summary and Supplemental tax slips.
• Maintain payroll personnel files.
• Remain up-to-date on regulatory and legislative guidelines and laws related to payroll and employment deductions as outlined by Labour Standards, Canadian Revenue Agency and the Canadian Payroll Association.
• Support the onboarding and offboarding process for employees.
• Complete accounts payable processes by paying vendors in an accurate and timely manner.
• Process expense claims and visa expenses.
• Forward invoices to the appropriate signing authority or manager for approval and sign off, identifying questionable expenses as they arise.
• Complete accounts receivable processes in a timely manner with appropriate supporting documentation, filing and collection.
• Process day-to-day cash receipts into the software, from departmental reconciliations.
• Maintenance of petty cash and bank deposits.
• Maintenance and organization of filing systems.
• Support administrative areas, such as but not limited to photocopier, mail machine, telephone system, shredder, supplies and kitchen requirements.
• Assist in bank reconciliations, journal entries, and reconciling various accounts.
• Assist in preparation of financial statements, cash flows, policy, year end audits and other reporting documents.
• Complete ad hoc tasks and other duties as assigned.
Qualifications
• Completion of high school diploma and is enrolled in or has completed an accounting diploma.
• Previous experience in an accounting environment, processing A/P and payroll.
• Proficiency in working with Microsoft Office software, including Word, Excel, Powerpoint and Outlook. Familiarity with Great Plains is an asset.
• Basic physical fitness, this position requires that one sit or stand for the scheduled hours.
• Completion of courses offered by The Canadian Payroll Association is desirable.
The Art Gallery of Alberta
The AGA is committed to promoting diversity and representativeness within our organization. We strive to provide and maintain a fair and equitable environment for all by valuing and respecting individual differences for our enrichment and that of the community we serve.
We respectfully acknowledge that we are located in Treaty 6 Territory, the traditional land of diverse Indigenous Peoples including the Plains Cree, Woodland Cree, Beaver Cree, Nitsitapi/Blackfoot, Métis, Nakota Sioux, Anishinaabe/Saulteaux/Ojibwe and Dene Peoples. We also acknowledge the many Indigenous, Inuit and Métis people who make Alberta their home today.
DEADLINE: This posting will remain open until filled.
Please submit your cover letter and resume by email to accounting@youraga.ca.
The Art Gallery of Alberta is an equal opportunity employer serving diverse communities. We appreciate all applications; however, only short-listed candidates will be contacted.